Examinations Data Retention Policy

Part IA and Part IB of the Tripos

The policy for these parts of the Tripos is determined by the Natural Sciences Tripos Committee, and can be consulted at the NST exam information site.

For completeness the policy is repeated here

The following data are retained at Colleges and the Education Section of the Academic Division of the University:

Routinely available data:
Data	Retention period	Accessible through:
Final Mark Book	Indefinitely	College DoS or Tutor NST Secretary

The marks contained in the final mark book include a mark for each subject taken and the overall class. Further information may be routinely released (as part of the markbook) and will include ALL information that the Examiners have determined as being meaningful or helpful as indicators of examination performance.

Data available on request (where available):
Data	Retention period	Accessible through:
Interim marks held by Examiners	1 month from publication of class list	Chairman of Examiners
Marks for individual questions	1 month from publication of class list	Chairman of Examiners

At the end of the retention period, data are either destroyed or anonymised and used for statistical analysis.

Other information, including tickmarks made on scripts and further detailed breakdown of marks was considered to be relatively meaningless as an indication of examination performance, given the moderation processes that are used in determining a class by Examiners.   These data may in some circumstances be retained and students should apply for this further information according to the relevant Departmental Examinations Data Retention Policy.

Where any automated compiling or processing of marks is used, the results are subsequently deliberated by the Board of Examiners responsible.

Please request data in writing from:

Mrs Elaine Fenn, Secretary to the NST Committees, Education Section of the Academic Division, 9 Jesus Lane, Cambridge, CB5 8BA.

Part II and Part III Physics

The following data are retained at Colleges, the Education Section of the Academic Division of the University and in the Department of Physics

Routinely available data:
Data	Retention period	Accessible through:
Final Mark Book	Indefinitely	College DoS or Tutor NST Secretary

The marks contained in the final mark book include a mark for each paper taken, a mark for each main element of further or project work, a total mark and the overall class. Further information may be routinely released (as part of the markbook) and will include ALL information that the Examiners have determined as being meaningful or helpful as indicators of examination performance.

Data available on request:
Data	Retention period	Accessible through:
Marks for individual questions	1 month from publication of class list	Deputy Head (Teaching)

At the end of the retention period, data are either destroyed or anonymised and used for statistical analysis.

Other information, including tickmarks made on scripts and further detailed breakdown of marks are considered to be relatively meaningless as an indication of examination performance, given the moderation processes that are used in determining a class by Examiners.

Please request data in writing from:
The Deputy Head (Teaching), Prof David Ritchie, Cavendish Laboratory, JJ Thomson Avenue, Cambridge, CB3 0HE